1. Introduction
GlyphCode Studios ("we", "us", "our") is a creative digital agency providing web design, logo design, branding, and video editing services. We are committed to protecting the personal data of every individual who interacts with our website, uses our services, or applies for a position with us.
This Privacy Policy explains what personal data we collect, why we collect it, how we use and protect it, and what rights you have over your data. Please read it carefully. By using our website or submitting information to us, you acknowledge you have read and understood this policy.
If you have any questions, you may contact us at any time using the details in Section 15.
2. Who We Are (Data Controller)
For the purposes of applicable data protection legislation, GlyphCode Studios acts as the Data Controller responsible for your personal data.
- Business Name: GlyphCode Studios
- Registered Address: 93, Adarsh Nagar, Unnao, Uttar Pradesh 209801, India
- Contact Email: info@glyphcodestudios.com
- Website: https://glyphcodestudios.com
3. Information We Collect
We collect personal data in the following ways:
3.1 Information You Provide Directly
- Contact & Enquiry Data: Name, email address, phone number, and the message content you submit via our contact form.
- Client Engagement Data: Business name, project requirements, and any other information shared when discussing or contracting our services.
- Recruitment & Application Data: Full details collected during a job application (see Section 7 for a complete breakdown).
- Communications: Content of any emails, messages, or correspondence you send to us.
3.2 Information Collected Automatically
- Technical Data: IP address, browser type and version, device type, operating system, time zone, referring URL, and pages visited.
- Usage Data: Pages viewed, links clicked, time spent on pages, scroll depth, and navigation paths across our website.
- Cookie & Tracking Data: Data collected via cookies and similar tracking technologies (see Section 9).
3.3 Information from Third Parties
- If you contact us via WhatsApp, we may receive your phone number and the content of your message through the WhatsApp Business platform.
- If you apply via LinkedIn or another job board that redirects you to our site, we may receive data you pre-fill from your profile, subject to your settings on that platform.
- Analytics providers (e.g., Google Analytics) may share aggregated, anonymised insights about how visitors interact with our site.
4. Legal Basis for Processing
We only process your personal data where we have a valid legal basis to do so:
- Contractual Necessity: To fulfil a contract with you or take steps before entering into one (e.g., responding to a project enquiry, delivering agreed services).
- Legitimate Interests: To operate and improve our website, prevent fraud, conduct analytics, and market our services — balanced against your privacy rights.
- Consent: Where you have explicitly opted in, such as subscribing to marketing communications or agreeing to non-essential cookies. You may withdraw consent at any time.
- Legal Obligation: Where we must process data to comply with a legal or regulatory requirement.
5. How We Use Your Information
- Respond to your enquiries, quotes, and customer support requests
- Provide, manage, and deliver the services you commission
- Send service-related communications (project updates, invoices, delivery notifications)
- Send marketing emails about new services, offers, or content — only where you have consented or we have a legitimate interest, and always with an easy unsubscribe option
- Analyse website traffic and behaviour to improve user experience and content
- Detect, investigate, and prevent fraudulent or unauthorised activity
- Comply with our legal obligations (e.g., tax records, regulatory requirements)
- Evaluate job applications and manage the recruitment process (see Section 7)
We will never sell your personal data to third parties or use it for purposes unrelated to those stated above without first obtaining your explicit consent.
6. Sharing Your Information
We do not sell, rent, or trade your personal data. We share data only in the following limited circumstances:
- Service Providers: Trusted third-party vendors who process data on our behalf (e.g., cloud hosting, email delivery, payment processing). These processors are contractually bound to handle your data securely and only as instructed by us.
- Analytics Platforms: Anonymised or aggregated data may be shared with analytics tools such as Google Analytics to help us understand website usage. No personally identifiable information is disclosed.
- Legal & Regulatory Requirements: We may disclose your data if required by law, court order, or governmental authority, or to protect the rights, property, or safety of GlyphCode Studios, our clients, or others.
- Business Transfers: In the event of a merger, acquisition, or asset sale, your data may be transferred as part of that transaction. We will notify you before your data becomes subject to a different privacy policy.
- With Your Consent: In any other case, only with your prior explicit consent.
7. Recruitment & Job Applications
GlyphCode Studios operates a Careers page and a dedicated Job Application page. When you submit an application, we collect and process the following data solely for recruitment purposes:
- Personal Identification: Full name, date of birth, gender, and nationality.
- Contact Information: Email address and phone number — used only to communicate about your application.
- Location: City and state of residence.
- Role & Availability: Position applied for, employment type preference, expected salary/compensation, notice period, and earliest available joining date.
- Educational Background: Degrees, diplomas, institutions, boards/universities, years of passing, and grades/CGPA for all qualifications disclosed.
- Work Experience: Previous employers, job titles, employment dates and types, and key responsibilities or achievements.
- Skills & Portfolio: Technical and creative skills, proficiency levels, and links to portfolio, LinkedIn, GitHub, Behance, Instagram, or other professional profiles you choose to share.
- Languages: Languages and proficiency levels you indicate.
- Cover Letter & Motivation: Your written statement expressing interest in the role and GlyphCode Studios.
- Uploaded Documents: Resume/CV and any optional work-sample files attached to your application.
- Referral Source: How you heard about the vacancy (e.g., LinkedIn, Instagram, referral, job board).
Application Account & Session
To apply for a position, you must create a lightweight applicant account (email + password). A secure session token is issued upon login and stored in your browser's sessionStorage or localStorage to keep you signed in during your visit. Passwords are stored as hashed values — we never store plaintext passwords.
Application Status Tracking
After submission you may track the status of your application directly from the Careers page by entering your registered email address. We will display the current review stage (e.g., Submitted, Under Review, Interview Scheduled, Decision Made) without exposing any other applicant's data.
Withdrawing Your Application
You may withdraw your application at any time while it is in the Application Submitted or Under Review stage, directly from the Track Application panel. Once withdrawn, your application record — including all personal details, uploaded documents, and cover letter — is permanently and immediately deleted from our systems. Withdrawal is not possible once your application has progressed to the Interview Scheduled or later stage; in such cases, please contact us at info@glyphcodestudios.com to request manual deletion.
How We Use Recruitment Data
- Assess your qualifications and suitability for applied or similar roles
- Communicate with you regarding interviews, assessments, or application status
- Comply with applicable employment, equal-opportunity, and anti-discrimination laws
- Consider your profile for future openings — only with your explicit consent
Retention of Application Data
If your application is unsuccessful, we will retain your data for a maximum of 6 months from the date of our final communication, after which it will be securely and permanently deleted. If we wish to retain your profile beyond this period for future opportunities, we will seek your explicit written consent before doing so.
Withdrawn applications are deleted immediately and permanently upon withdrawal — no retention period applies.
If you are hired, your application data is transferred to your personnel file and retained for the duration of your employment plus the period required by applicable labour and tax laws.
Sharing of Application Data
Application data is strictly accessible only to GlyphCode Studios team members directly involved in the recruitment process. It is never shared with third-party recruiters, advertisers, data brokers, or any external party without your explicit consent.
8. Data Security
We take the security of your personal data seriously and have implemented appropriate technical and organisational measures to protect it against accidental loss, unauthorised access, alteration, or disclosure. These measures include:
- HTTPS encryption for all data transmitted to and from our website
- Secure, access-controlled server environments for data storage
- Restricted internal access — only personnel with a legitimate need can access personal data
- Regular review of our data handling and security practices
- Secure deletion procedures when data is no longer required
While we strive to use commercially acceptable means to protect your data, no method of transmission over the internet or electronic storage is 100% secure. In the unlikely event of a data breach that affects your rights and freedoms, we will notify you and the relevant authorities as required by law.
9. Cookies & Tracking Technologies
Our website uses cookies and similar technologies to enhance your experience and help us understand how the site is used. A cookie is a small text file placed on your device when you visit a website.
Types of Cookies We Use
- Strictly Necessary Cookies: Essential for the website to function correctly (e.g., navigation, form submission state). These cannot be disabled.
- Performance / Analytics Cookies: Allow us to measure and analyse how visitors use our site so we can improve its structure and content (e.g., Google Analytics). These are only set with your consent.
- Functionality Cookies: Remember your preferences and personalisation choices when you return to our site.
- Session Storage & LocalStorage (Browser): When you begin filling out a job application, your in-progress draft is temporarily saved to your browser's
localStorage so you do not lose your work if the page is refreshed. This data never leaves your device unless you submit the form. It is automatically cleared upon successful form submission. You may clear it at any time by clearing your browser's site data.
- Marketing Cookies: Used to deliver relevant advertisements and track campaign effectiveness. Only set where permitted by your consent choices.
Managing Cookies
You may control or disable cookies through your browser settings at any time. Please note that disabling certain cookies may affect the functionality of our website. For more information on managing cookies, visit allaboutcookies.org.
10. Third-Party Links & Services
Our website may contain links to third-party websites (e.g., social media platforms, partner sites, payment processors). Clicking these links takes you away from our site and into environments governed by their own privacy policies. We are not responsible for the content or privacy practices of any third-party site and encourage you to review their policies before providing any personal information.
Third-party services we use may include:
- Google Fonts & Google Analytics — subject to Google's Privacy Policy
- WhatsApp Business — subject to Meta's Privacy Policy
- LinkedIn, Instagram, Behance — subject to their respective privacy policies when linked from your application
11. International Data Transfers
GlyphCode Studios is based in India. Your personal data is primarily stored and processed within India. However, some of our third-party service providers (e.g., cloud hosting and analytics platforms) may process data in other countries. Where data is transferred outside your home country, we ensure appropriate safeguards are in place (such as standard contractual clauses or reliance on processors with equivalent data protection standards) to protect your information in accordance with this policy.
12. Data Retention
We retain personal data only for as long as is necessary to fulfil the purposes for which it was collected, including satisfying legal, accounting, or reporting requirements.
- Enquiry / Contact Data: Up to 2 years from last contact, after which it is deleted unless an ongoing client relationship exists.
- Client / Project Data: For the duration of the client relationship plus 7 years (for financial and legal compliance).
- Recruitment / Application Data (unsuccessful): Up to 6 months from final communication (see Section 7).
- Recruitment / Application Data (withdrawn by applicant): Deleted immediately and permanently upon withdrawal. No further retention applies.
- Employee Data (if hired): Duration of employment plus the period required by applicable labour laws.
- Website Analytics: Aggregated / anonymised data may be kept indefinitely; IP-level data is retained for up to 26 months as per Google Analytics defaults, then deleted.
13. Your Rights
Depending on your location and applicable privacy laws, you may have the following rights regarding your personal data:
- Right of Access: Request a copy of the personal data we hold about you.
- Right to Rectification: Request correction of any inaccurate or incomplete data.
- Right to Erasure ("Right to be Forgotten"): Request deletion of your personal data where there is no legitimate reason for us to continue holding it.
- Right to Restrict Processing: Request that we pause processing your data in certain circumstances.
- Right to Data Portability: Request a machine-readable copy of your data to transfer to another provider.
- Right to Object: Object to processing based on legitimate interests or for direct marketing purposes.
- Right to Withdraw Consent: Where processing is based on consent, withdraw it at any time without affecting any processing carried out before withdrawal.
- Right to Withdraw a Job Application: As a specific exercise of your Right to Erasure, you may withdraw your submitted application directly via the Track Application panel on our Careers page while it is still in the Submitted or Under Review stage. This permanently deletes all associated data immediately.
- Right to Lodge a Complaint: File a complaint with your local data protection authority if you believe your rights have been infringed.
To exercise any of these rights, please contact us at info@glyphcodestudios.com. We will respond within 30 days of receiving your request. We may need to verify your identity before processing certain requests.
14. Children's Privacy
Our website and services are not directed to individuals under the age of 18. We do not knowingly collect personal data from minors. If you are a parent or guardian and believe your child has provided us with personal data without your consent, please contact us immediately at info@glyphcodestudios.com and we will promptly delete the information.
15. Changes to This Privacy Policy
We review and update this Privacy Policy periodically to reflect changes in our practices, technology, legal requirements, or business operations. When we make material changes, we will:
- Update the "Last Updated" date at the top of this page
- Post a notice on our website where appropriate
- Notify registered users or applicants via email if the change significantly affects how we use their data
We encourage you to review this policy regularly. Continued use of our website after changes take effect constitutes acceptance of the updated policy.
16. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or how we handle your personal data, please contact us:
We aim to respond to all privacy-related enquiries within 2 business days.